These are simply educational examples of possible contract language. Don’t use any of these clauses without approval from your attorney.
Miscellaneous
a) All food for the event must be supplied by (caterer) or a licensed vendor approved by (caterer).
b) If the venue does not provide garbage and recycling service, we will arrange for the garbage to be removed. Garbage removal prices will be quoted. Garbage or recycling materials may not be transported in (caterer) vehicles.
c) Gratuities are not automatically added to your invoice unless we are specifically instructed to do so. They are left to your discretion.
d) Exact amount due will be calculated after final count, exact menu, etc. is determined, ten (10) business days prior to the event. A 20 percent surcharge will be added if more than a 5 percent higher count arrives on the day of the event.
e) Should the host choose to engage outside vendors directly to provide decorations etc., it is the host’s responsibility to ensure that the vendor follows all fire codes, safety codes and health department regulations. The host will require the vendor to schedule a meeting a minimum of one month prior to the event in order to determine that the installation of decorations etc. will be allowed by (caterer). The use of rice, birdseed or confetti will result in a $200 cleaning fee.
f ) (Caterer) reserves the right to refuse service, exclude or remove from the premises any individuals who in (caterer) sole discretion violates the conduct requirements established by county and state laws. (Caterer) appreciates and expects the host’s assistance before a situation elevates to that level. The host’s cooperation to prevent underage drinking is requested. The bar will not be open beyond the end time of the event and in accordance with state law the bar must close no later than 1 A.M. and guests must leave the premises no later than 1:30 A.M.
g) Food put out for service but not consumed remains the property of (caterer). Wedding cake remaining is available to the host. No open bottles of alcoholic beverage may leave the premises with guests or host.
h) The following are prohibited at (the facility): an open-seating format for receptions, use of bubbles indoors, open flames, scented candles, use of silk petals outdoors, confetti and/or glitter. Aisle runners are strongly discouraged as they often lead to stumbles.
i) The state sanitary code prohibits us from providing “doggie bags” or leftovers for your guests. There is a concern about food borne bacteria. The exception to that rule is if we cater a function in your home. Providing that the food has been maintained in the safe zone (a state-mandated range of temperatures), we are allowed to transfer excess food directly to your refrigerator. Our staff is instructed to maintain strict compliance with this policy. Leftovers from events are donated to area shelters and homes.
j) We reserve the right to refuse alcohol to anyone who, in our opinion, appears to be under 21 years of age, cannot produce a legal ID or is intoxicated. Our discretion prevails. In such instances, the host will be notified and the situation will be handled tactfully and discreetly.
k) (Caterer) reserves the right to adjust pricing for any requests to alter or in any way change the menu after this agreement is signed. (Caterer) uses the highest quality product and vendors. Should there be a local, regional or national shortage or substantial price increase of one or more of the ingredients of the selected menu (caterer) additionally reserves the right to offer a comparable or equivalent substitute for the approval of the host.
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