Thursday, September 8, 2011

My Very Cool Additional Phrases for Proposal/Bids

These are some of my favorite phrases to use in bid/proposals. You might add one or more of the following phrases to your proposals:

a) “Your price of $85 per guest is guaranteed for forty-five (45) days until October 3. After this date, a review needs to be done to assess any increases in cost.”

b) “When you call us, please use this special number, 555-5555, which will place you with my associate, Gregg Jones.”

c) “Gratuities are not required, but are graciously accepted by the staff.”

d) “Most important, we assume all responsibilities for planning and coordinating the total flow of your event.”

e) “All of our ingredients are fresh. All of our portions are generous and you may be assured of ample quantities for your invited guests.”

f) “We take pride in understanding and anticipating the special needs of our clients. We make them partners with us in creating memorable and treasured events!”

g) “The menu enclosed has been customized for you and reflects our earlier discussions. However, I will gladly make any adjustments you wish. The menu and services have been priced according to the number of guests you are presently estimating.”

h) “All other charges for equipment rentals, flowers, music, etc. will be on your final invoice or billed directly by our affiliate companies. Please note that we accept major credit cards for payments of deposits or invoices.”

i) “The staff will leave your event at 1 A.M. and will cost $685 per hour for the eight hours of service. In addition, a 12 percent Social Security and Unemployment Tax fee and a $20 gratuity will be charged.”

j) “Enclosed, please find a statement of insurance from our insurance carrier. We want you to know that all ABC Catering staff working at your event are legal employees and not independent contractor casual labor. This means that, since they are covered by Workmen’s Compensation, you are protected from possible claims by staff for any injuries that might happen while at your event.”

k) “Once you have booked with us, you will receive unlimited phone assistance to confirm and reconfirm each and every detail.”

l) “Over the phone yesterday, you mentioned the need for keeping costs down at your event. Bob, you’re not alone in your wish. Most of our clients are voicing the same concern for value and lower-cost impact ideas from us.”

m) “Just in case you need me before or after regular business hours, my cell number is 555- 5555 and my home number is 555-5551. My children are up at 6 A.M. each morning . . . feel free to call!”

n) “One reason for our company’s success is that our planning department has the total support of our culinary team.”



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